Road Repair Proposal

Belmont Sub-division, Hillsborough, NC
Friends, Neighbors and Property Owner

8/20/2014

To our Friends, Neighbors and Fellow Property Owners,

As most of you know, our Home Owners Association (HOA) Board has been working out the details of the first phase of our neighborhood Road Project.  In 2007, the HOA Board at that time, following a decision to keep our road as a private road, established a Road Fund that would be funded by $10/month/property of HOA Dues paid by the HOA Member to address inevitable road maintenance and repair needs.

Over the years, we have had several paving contractors out to the neighborhood to consider everything from patching, to sealing, to completely re-paving the road all with greatly varying costs.

Within the last year or so, it has become very apparent that we need to address some critical road deterioration issues in the curve between the Newburg and Livingston houses.  There are two potholes that we have been cold-patching for at least two years that are threatening the base of our road.

Thanks to the efforts of Randy Berry and the existing HOA Board, we were able to get two paving contractors out, over the last two months, to assess the condition of our road and recommend the necessary repairs to not only fix the immediate issues, but also to prepare the road for another 15-20 years of service.  The consensus was that the road, that was installed 16 years ago, has a solid base and is in good shape for its age.  The areas in the curve with the potholes and major cracks have surface issues that need to be addressed very soon, before those issues begin impacting the base of the road.

8/17/14 HOA Meeting Minutes

Board Members present: Marvin Watkins, Mike Thomas, DJ Pappas, Nancy Vandre

Meetings with neighbors to discuss road repair options.

Discussion held and questions answered.

BOARD MEMBER VOTE:
MOTION (Marvin): Vote to go with Turner asphalt company for the Road Repair proposal as sent to neighborhood on 8/20
SECOND (Mike)
VOTE: Aye (Marvin, Mike, Nancy, & Deborah by proxy. DJ no longer in attendance by end of meeting)
SO MOVED.

8/3/14 HOA Meeting Minutes

BELMONT HOA BOARD MEETING Minutes August 3, 2014

1.     Process for dealing with road issue

a.     Contact all companies for how far the road money will get us

b.     OPTIONS:

                                      i.     Whole road paving – this option is off the table

                                     ii.     Do a full road patch up to the corner (fill in the blanks) – get quote

                                   iii.     Just patch the curve plus how far we can get– get all quotes

1.     How far will the money is the road fund get us?

                                   iv.     Patch as recommended (left and right) for road - ~ $17k

1.     Ace willing to negotiate, something like $14k now and pay the rest later so we can retain cash on hand

c.      Other previous quotes: Turner Asphalt and Jim’s Blacktop

                                      i.     Get second quote just on what we decide is the best option

2.     Budget